1. BACKGROUND
This document describes how Onlinevents (OE) the data controller, collects, uses, and protects your information.
2. HOW WE COLLECT YOUR INFORMATION
When you visit our website, we may automatically collect the following information: Website visit information using Google Analytics. This may include the date and time of website visits, the content viewed or searched for and the length of time certain pages are viewed.
When you visit our website you will be offered the option of joining the OE mailing list and registering for the OE Facebook Messenger update service.
When you join the OE Membership Library, we will request personal details so that we can effectively provide you with the OE Library Membership. You may wish to record your learning using the OE Learning Log, you can do this by voluntarily entering your learning outcomes on the library page you are engaging with.
3. THE TYPE OF INFORMATION WE HOLD
OE Library Membership
* Name
* Email
* Learning Outcomes
OE Mailing List
4. HOW WE USE YOUR INFORMATION
*OE Library Members*
To create and operate an OE Library membership you will need to enter your name, and email address, create a username and password, and enter payment details. These details are entered using our online signup form via a HTTPS connection.
OE does not store the bank details used to create or renew your membership, these are stored on our payment system provider Stripe (www.stripe.com (https://stripe.com/))
Learning logs are stored in the OE website database using a secure and encrypted server located within the UK. OE Library Members can only access their own learning logs. Access is secured with a username and password chosen by OE Library Members at registration.
*Email Subscribers*
OE operates an email mailing list which is used to list subscribers of upcoming events and latest OE news. Users subscribe through an online process with their email address. All email addresses are held securely in a password-protected platform and never passed to a third party. Subscribers can decide whether they would like daily, weekly or monthly emails by updating ’email preferences’ on any email received from OE.
All subscribers to our email list have the opportunity to opt-out at any time. The option to opt-out by clicking on a hyperlink is available at the top and bottom of all OE email campaigns. If you wish to email us and request an opt-out from the OE email mailing list please contact OE at admin@onlinevents.co.uk.
*We process your information for the following legitimate business interests:*
* To provide you with the information you have requested
* To invite you to events.
* To alert you to new library entries
* To remind you to record your learning outcomes
5. WHO WE SHARE YOUR INFORMATION WITH
We will not share your personal information with third parties.
6. STORING YOUR INFORMATION
All information entered into the OE website is stored in a securely encrypted database stored on a server that is located within the United Kingdom and adheres to GDPR legislation.
The OE mailing list is provided by Mailchimp which is located in the UK and adheres to standards equivalent to that required by GDPR Legislation.
7. RETENTION
All information entered into the OE website will be stored for the period that you are a member. Membership cessation will be followed by a deletion of all membership information stored on the OE server within 12 months of membership cessation.
8. HOW YOU CAN ACCESS YOUR INFORMATION
You can access the personal information on the OE server using the membership profile and OE Learning Log links displayed prominently on the website.
Alternatively, you can email help@onlinevents.co.uk requesting a document containing all your information stored on the OE server in a machine-readable format.
9. YOUR RIGHTS
You have the right to:
* Request details of all your personal information stored on the OE server in a machine-readable format
* To withdraw consent for OE to store your personal information.
* The right to lodge a complaint with the Information Commissioner’s Office
If you are not satisfied with the way we are using your information or how we have responded to any request, you have the right to complain to the Information Commissioner’s Office at www (https://ico.org.uk/).ico.org.uk (https://ico.org.uk/)
10. USE OF COOKIES
We use cookies and similar technologies on our website. Cookies are small text files that may be stored on your computer or mobile device when you visit our website. Cookies do many different things, such as let you navigate between web pages efficiently and remember your preferences.
11. LINKS
This website contains links to other external websites. Please be aware that OE is not responsible for the privacy practices of such other sites. We encourage you to be aware of this when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by OE.
12. HOW WE WILL TELL YOU ABOUT FUTURE CHANGES TO THIS PRIVACY NOTICE
Future changes to the OE privacy notice will be communicated to the OE mailing list.
13. HOW TO CONTACT US
If you have any questions or concerns about our use of your personal information, please email OE at help@onlinevents.co.uk
